Executive Assistant to the CFO

Company: BioTalent Canada
Location: San Francisco
Posted on: October 8, 2024

Job Description:

Zymeworks is a publicly listed (NASDAQ:ZYME) clinical-stage biopharmaceutical company dedicated to the discovery, development and commercialization of next-generation, bispecific and multifunctional biotherapeutics, initially focused on the treatment of cancer. Zymeworks' suite of complementary therapeutic platforms and its fully-integrated drug development engine provide the flexibility and compatibility to precisely engineer and develop highly-differentiated product candidates.Why Work With UsNothing is more critical to our success than the quality of our team. The work we do is meaningful and impactful - we care about each other as well as the patients we serve. We offer challenging career opportunities, competitive benefits and an environment that recognizes and rewards performance.Zymeworks is proudly headquartered in our brand new, net-zero facility located in the vibrant Main St biotech hub of Vancouver, BC, with operations in Bellevue, WA, Dublin, Ireland, Singapore and the Bay Area.About the PositionThis position will play a key role in the growth and development of the department and the wider business. The successful candidate will initially master the day-to-day requirements as outlined below and in time will also seek to become a strategic partner to the CFO and support in driving the agenda of the department and beyond. The candidate will seek out proactive ways to add value, drive enhancements, and build collaborative ways of working with other functions to support the positive evolution of the company.This position will be located in Redwood City, CA and is hybrid with a minimum of 3 days per week onsite.Key Responsibilities

• Manages and maintains executive's schedule by planning and scheduling meetings, conferences, online conferences and travel. Optimizes schedule for maximum efficiency, prioritizes appointments and proactively resolves schedule conflicts.
• Coordinates in-office meetings, prepares and circulates electronic and physical meeting materials and coordinates catering with Office Services as required.
• Collects and prepares presentation materials for Committee meetings and prepares Committee meeting packages.
• Supports the scheduling and coordination of meetings, including the preparation of agenda, attendees, and related activities, held on site and via online conference.
• Prepares and edits correspondence, communications, presentations and other documents.
• Coordinates travel arrangements as required. Manages domestic and international needs, including air, hotel reservations, ground transportation, visas, agendas etc.
• Assists in monitoring and reporting of expenses, generates purchase orders and completes executive expense claims and corporate credit card reconciliation as per the company guidelines and deadlines. Works with finance and HR in line with the organizational policies and procedures necessary.
• Provides office backup when needed at the Redwood City Office.
• Proactively looks for new ways to improve current processes, maximize executive and team productivity and support continuous improvement/efficiency within the reporting departments.
• Leads the organization and agenda setting of events within the reporting departments, in accordance with agreed logistics, scope, timelines and budget allocations.
• Provides further support to the other support functions including Business Development and IT.
• Supports in making the workplace, and the supported functions, a great place to work through various office and social initiatives.
• Works closely with the Executive Assistant of the CEO and provides backup when necessary.
• Seeks out ways to drive effective working practices and collaboration across the support functions and the wider business.Education and ExperiencePost-secondary education in business, office administration, or a related program and 5 or more years of related experience or an equivalent combination of education and experience.Skills and Abilities
  • Proven interpersonal skills with the ability to work collaboratively as a member of a cross-functional team and to establish and maintain effective working relationships with employees, management and external associates.
  • Excellent communication skills both oral and written.
  • Strong organizational skills and the ability to work effectively in a high-paced, fast-changing environment. Results-oriented.
  • Proven ability to be discreet and manage confidentiality.
  • Excellent customer service skills with a proactive, problem-solving approach. Ability to function professionally and pleasantly during periods of high stress.
  • Proactive approach to providing support and adding value.
  • Demonstrates initiative and the ability to make thoughtful and timely decisions.
  • Ability to exercise professionalism, sound judgement and discretion when handling issues of a difficult sensitive or confidential nature.
  • Excellent oral and written communication skills. Strong attention to detail.
  • Experience coordinating domestic and international travel arrangements in multiple time zones.
  • Proficiency with MS Office.Total RewardsWe offer a comprehensive total rewards package, which includes competitive salaries, generous benefits, an outstanding work environment, and excellent opportunities for professional growth. We regularly benchmark our compensation against leading biotechnology companies in our geographies.The US base salary range for this full-time position is $94,000 - $144,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location.The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by a variety of factors and the salary offered may vary depending on the successful candidate's location and qualifications (including, but not limited to, job-related knowledge, education, training, skills, and experience).Please note that the compensation details listed in role postings reflect the base salary only, and do not include bonus, equity, or benefits.
    • Industry leading vacation and paid time off.
    • Excellent health and wellness benefits.
    • Zymelife health and wellness benefits.
    • Paid time off to volunteer in your community.
    • Matching country specific pension savings program.
    • Employee Share Purchase Program.
    • Employee Equity Program.All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability.
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Keywords: BioTalent Canada, Alameda , Executive Assistant to the CFO, Executive , San Francisco, California