(USA ONLY) CONTRACTS, PROCUREMENT & BUDGETING PROGRAM MANAGER
Company: Milestone Technologies
Location: Grizzly Flats
Posted on: November 9, 2024
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Job Description:
Company Overview
Milestone Technologies is a global IT managed services firm that
partners with organizations to scale their technology,
infrastructure and services to drive specific business outcomes
such as digital transformation, innovation, and operational
agility. Milestone is focused on building an employee-first,
performance-based culture and for over 25 years, we have a
demonstrated history of supporting category-defining enterprise
clients that are growing ahead of the market. The company
specializes in providing solutions across Application Services and
Consulting, Digital Product Engineering, Digital Workplace
Services, Private Cloud Services, AI/Automation, and ServiceNow.
Milestone culture is built to provide a collaborative, inclusive
environment that supports employees and empowers them to reach
their full potential.
Our seasoned professionals deliver services based on Milestone's
best practices and service delivery framework. By leveraging our
vast knowledge base to execute initiatives, we deliver both
short-term and long-term value to our clients and apply continuous
service improvement to deliver transformational benefits to IT.
With Intelligent Automation, Milestone helps businesses further
accelerate their IT transformation. The result is a sharper focus
on business objectives and a dramatic improvement in employee
productivity. Through our key technology partnerships and our
people-first approach, Milestone continues to deliver
industry-leading innovation to our clients. With more than 3,000
employees serving over 200 companies worldwide, we are following
our mission of revolutionizing the way IT is deployed. Job
Overview
This position is forUnited Statesresidents only. You must be able
to work Monday-Friday 8am-5pmPacific Time. We are looking for a
Program Manager with experience in Procurement and Contracts. This
role will require an understanding of budgeting mechanics,
including P&L calculations, accounting entries analysis and
error resolution through collaboration with business stakeholders,
procurement and finance teams, accounting, and in some instances,
Financial Technology team. An additional requirement is a detailed
understanding of procure-to-pay purchasing life cycle that directly
ties and impacts budgeting methodology. This person will be
responsible for all budget versus actuals analysis and associated
procurement activities for several Platform Engineering
(Infrastructure, IT and Security Engineering) teams' External Spend
and Cost to Serve budgets, including keeping all trackers and
systems up to date and accurate with actual spend to date. This
role will be stakeholder and partner-facing, working with
engineering managers, directors and VPs, as well as partner teams
including Strategic Finance (who will be a consumer of the data
outputs from this role), Accounting, Strategic Sourcing, Financial
Operations, and others. Additionally, this role will require quick
turnaround, accurate ad hoc reporting and analysis for various
project analyses and strategic efforts. Additionally they will
support a buildout of an optimized program with a structured
partnership aligned to Sourcing-managed contract renewals per
category of spend, as well as to manage and influence new
stakeholders into a standardized and appropriate approach around
contract renewals, proactive budgeting and supplier management. Job
Responsibilities:
Responsible for budget tracking and reporting for Platform
Engineering External Spend and Cost to Serve spend at project and
budget line item level. The selected individual will be fully
cross-trained in all activities performed by the team, become a
subject matter expert of the end-to-end procure-to-pay process at
Uber, and be capable of appropriately directing, prioritizing the
execution of work, resolving escalations, as well as hands-on
performing the job responsibilities listed below as related to
budgeting, forecasting and associated purchasing/procurement
activities end-to-end. Contracts Maintaining a contract database
with all associated metadata Tracking contract renewals and
proactively engaging with the business to validate whether renewal
will take place & reconciling with the forecasting team and the
Sourcing team Liaising between the business, Sourcing, and legal
teams to facilitate the contract renewal process Processing intake
for new contracts into the system workflow and facilitating the
contract as it flows through Legal review and Sourcing negotiation.
Helping optimize and document the contracts management program from
all angles Creating and maintaining wiki reference guides on the
contracts process for the wider organization Serving as the SME and
the go to person for the contracts process logistics with all
partner teams - Sourcing, Legal, business stakeholders, procurement
and forecasting teams. Budget/Forecast/Actuals Management - manage
updates to two several hundred million dollar Platform Engineering
budgets at project level, by: Staying aligned with budget owners to
re-forecast future periods and review actual spend trends after
parsing General Ledger on a monthly basis (and mapping
transactions, amortization and accrual entries to budget line items
through semi-automated and manual mapping methods). Aligning with
strategic finance and providing variance reasons as well as bottoms
up forecast submission for subsequent months (Cash & P&L
views)
Budget Management: Annual planning - enable and support the
business in annual planning of two several hundred million dollar
budgets: Provide detailed baseline current year spend data for the
business to use as reference when compiling future year
commitments; Lead the planning reviews across time zones to ensure
accurate inputs from the business Facilitate reviews with
department owners - if over target, help ensure that adequate
information is provided toward a prioritization decision Clean up
and compile bottoms up plan for strategic finance budget baseline
submission when all inputs are complete
Quality Control /Purchase Request Approvals: validate accounting
coding, correct project selection & available budget against
forecast during Coupa approval cycle for each purchase. PR/PO
creation, coding, maintenance, policy attributes and compliance:
Review Purchase requests (PR) and Purchase Orders (PO) for policy,
coding and compliance; Create Purchase Requests (PRs) as requested
by stakeholders, and in accordance with standards of procedure.
Ensure timely approvals & PO issuance; Ensure POs have sufficient
funds as invoicing takes place and escalate to appropriate
stakeholders as needed. Facilitate Goods Receipt through Advanced
Shipment Notification and Lease Exhibit processing. Validate
received Invoices against the contractual amount
Procurement Helpdesk: Resolve internal and external inquiries
regarding purchases, supplier onboarding, supplier invoicing
issues, and payment escalations. Execute a proactive review of
invoice submissions for accuracy against purchase orders and
contracts, and facilitate the On-Time-Payment rate to suppliers
staying above 95% monthly. Timely resolution of invoice holds and
supplier payment issues; triaging as required with stakeholders
Work closely with internal Uber and supplier teams to facilitate
resolution of pending issues Provide transactional and internal
review support on the PR/PO process as requested by stakeholders
Act as a subject matter expert on the end-to-end process and
liaison between Uber business stakeholders, Sourcing, Finance
Operations, Accounting teams, and suppliers.
Reporting: Prepare reports and provide basic analysis of the data,
including On-Time-Payment rate to Suppliers, After-the-Fact
Purchase Orders, PO balances vs actual invoiced amounts, contracted
vs invoiced amounts, and other reports as requested by Uber
stakeholders. Provide timely ad hoc and recurring reports as per
specifications. Create / maintain visualizations and digestible and
accurate reports for financial management and spend analysis by
category and business team.
Data Integrity validation: Validate information consistency and
evaluate discrepancies across various Uber systems such as Coupa,
Oracle, ServiceNow, and others as directed or per established
procedure.
Governance and Cadence: Assist in the creation/automation of
weekly, monthly and periodic dashboards on team performance on
SLA/KPIs and metrics
Drive process improvements and standardize the financial reporting
within Platform Engineering in collaboration with Strategic Finance
teams
Provide additional ad hoc requested services as needed and as
available time allows for.
Requirements:
#LI-TK3 Compensation
Estimated Pay Range: The estimated pay range for this position is
USD $48.00/Hr. - USD $50.00/Hr. and is a Non-Exempt role. Exact
compensation and offers of employment are dependent on
circumstances of each case and will be determined based on
job-related knowledge, skills, experience, licenses or
certifications, and location. Our Commitment to Diversity &
Inclusion
At Milestone we strive to create a workplace that reflects the
communities we serve and work with, where we all feel empowered to
bring our full, authentic selves to work. We know creating a
diverse and inclusive culture that champions equity and belonging
is not only the right thing to do for ouremployees butis also
critical to our continued success. Milestone Technologies provides
equal employment opportunity for all applicants and employees. All
qualified applicants will receive consideration for employment and
will not be discriminated against on the basis of race, color,
religion, gender, gender identity, marital status, age, disability,
veteran status, sexual orientation, national origin, or any other
category protected by applicable federal and state law, or local
ordinance. Milestone also makes reasonable accommodations for
disabled applicants and employees. We welcome the unique
background, culture, experiences, knowledge, innovation,
self-expression and perspectives you can bring to our global
community. Our recruitment team is looking forward to meeting you.
This position may be assigned to a client that requires all
individuals on-site to have the COVID-19 vaccination. The
individual must be fully vaccinated before starting work at such a
client site.
Keywords: Milestone Technologies, Alameda , (USA ONLY) CONTRACTS, PROCUREMENT & BUDGETING PROGRAM MANAGER, Accounting, Auditing , Grizzly Flats, California
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